Exec Meetings 2019
June Meeting - via Zoom
Programs
For September we will form a group to continue the door prize draws and for home delivery. Sonja is continuing to contact possible presentors who can do a digital format.
Newsletter
Next reports due Monday 8 June. Will send an email to all members for a mini write-up about their Covid accomplishments, 5 gift cards via random draw for participants.
Membership
12 Hamels gift cards were purchased for the Facebook draws that will take us to the end of June. 10 more Hamels gift cards will be purchased. Decision made to waiver the membership fee for next year September 2020 - June 2021. We will ask for $30.00 voluntary payment for those who wish. Details about how to receive the money (e-transfer or mailed cheque) will be determined at the Aug Exec meeting and info sent to the members.
Make One Take One
Will do the swap this year in June on the meeting night, at the Alliance parking lot 7pm.
Cynthia Challenge
5 Hamels gift cards via random draw will be given our for members who have finished their Cynthia Challenge We Care Project (end of June).
Library
One new book has be purchased.
We Care
Gail willing to dilivery kits at the Parking Lot meeting night.
May Meeting - via Zoom
Programs
Considering an online workshop for members, via Zoom. Sonja will contact Julie and Quilter on Fire to see if they are interested in an online presentation.
Newsletter
To keep the newsletter running monthly, next reports due Monday 11 May.
Membership
Discussed ideas for next year. Will make a decision at June Exec. Discussed ideas of Zoom Professional for the meetings. Exec will try out a format. Will purchase more gift certificates from Hamel's for the weekly draws from Facebook.
Make One Take One
Continue to encourage participants, and post on the webpage.
Quilt Show
Unanimously decided to postpone the show until a future date, undetermined.
Cynthia Challenge
Send pictures of finished projects for the webpage.
Library
Janet and Ineke volunteered to do a book report for the newsletter.
We Care
Gail willing to deliver kits.
April Meeting - via Zoom
Programs
Keeping the guild connected. It was decided that we would step up the use of our closed group Facebook page by posting more images, promote small contests, make a bingo sewing game, and ask questions? One concern was that not all members use Facebook, so to try to keep them in the loop we would post items on the Webpage that are submitted by the members - We Care, Show & Tell, Make It /Take It, Quilt Challenge, etc. Also make use of or guild email for more communication.
Newsletter
Keep the newsletter running monthly, next reports due Monday 6 April. Kate did a run down of updates she would like and talked about new items we could add to keep the members informed.
Treasurer
Connie is checking into the possibility of doing etransfers through our guild account.
Shunshine
Cherri needed an address for a card that was returned.
March Meeting
Programs
Speed Dating, get to know your fellow guild members.
Fat Quarter Draw
This month the colour is Green. Remember there is no limit to the number you can contribute, and for each fat quarter you bring your name will be entered into the draw.
We Care
Gail, Ginger, Leslie will be staying on for only one more year, they will be asking for mentor volunteers.
Membership - Registration
76 paid members to date.
Newsletter
Next reports are due Mon 9 March or earlier.
Retreat
2020 is complete and was a big success. 2021 has been reserved at Springbrooke for Feb 12 - 14, sign-up at desposits of $65.00 will be at the March meeting.
Make & Take
Mini pouch swap for March meeting.
Quilt Show
Both Raffle Quilts are fully completed and have been photographed ready for the ticket prep.
Sunshine
Thank you letter was sent to the family that donated $100, via hospise.
Old Business
Thank you letter was received from CQA for the donation.
New Business
Forwarded communications through the guild email will be sent to the members for other quilts shows but not for advertising where they are asking for money, ie trips.
February Meeting
Programs
Cherri Mathieson will be speaking on the Underground Railroad.
Fat Quarter Draw
This month the colour is Stripes. Remember there is no limit to the number you can contribute, and for each fat quarter you bring your name will be entered into the draw.
We Care
Apr 4 Sat has been booked for the We Care Workhop at the Sardis library. Details will be talked about at the February meeting for the new challenge.
Membership - Registration
76 paid members to date. Cherri and Karlie to make a new poster advertising the guild to be circulated about town.
Newsletter
Next reports are due Tues Feb 11 or earlier.
Retreat
Health and contact form to be filled out by participants upon arrival at the event.
Make & Take
Pin cushion swap for February meeting.
Quilt Show
First quilt show committee meeting will be Feb 12 at Janet's house. Lyn has all the vendor spots filled. Both raffle quilts have the quilting finished by Grace and Beatrice, ready for binding and labels.
Old Business
Donation to CQA will be sent asap.
New Business
Kitchen at the church will have limited availabilty at the March meeting.
December Meeting
Programs
December will be our annual pot luck dinner with games.
Sew Days
Sardis Library would be happy to have us on a Saturday, Janet will pass this info along to Sonja so a date can be booked.
Fat Quarter Draw
This month the colour is Dealers Choice. Remember there is no limit to the number you can contribute, and for each fat quarter you bring your name will be entered into the draw.
We Care
25 of the 27 Christmas kits were returned at the Novemeber. New labels have arrived. A new order of batting has been put in. 18 kits will be available at the January meeting for a new We Care Challenge, details will be in the newsletter.
Membership - Registration
76 paid members to date. Will update the membership list without addresses and send to the members.
Newsletter
Next reports are due Wed Dec 11 or earlier. Suggestion that the ads in the newsletter should reflect the the size of space paid for.
Retreat
The open space has been filled, all deposits have been collected.
Library
Six new books have been ordered. Renewed the subscription to the magazines. Payment for the libib service is due in January.
Youth Bags
All bags have been delivered. The extra supplies were taken to Ann Davis. Decided to not keep back the extra scarves and hats, Janet will deliver these also.
Make & Take
December will be a Christmas ornament handmade. No item will be announced for December, the next mini project will be announced at the January meeting - a pin cushion swap for February meeting.
Quilt Show
Second raffle quilt top and back are all together, ready for longarm quilting, Beatrice has volunteered to do this one. First quilt show committee meeting will be Feb 12 at Janet's house. Lyn is going to start working on the vendor list ahead of the meeting date.
New Business
A list of places for our annual cash donation to the community was suggested. These will be voted on at the December meeting. $250 will be sent to the two with the most votes. Canned food will be collected at the December meeting, Darlene T will make the delivery.
Old Business
CQA membership has been paid.
November Meeting
Treasurer
A new form for handing in cash has been made up, this is for Connie to varify the amount received. Made contact with the Chilliwack Arts Council but no response, might need to visit the office. Will make an announcement in the newsletter to remind members no cheques will be written at the meetings, if a cheque is needed the reimbursement form must be emailed 2 days prior to the meeting.
Programs
November is Maureen Woods talking about foundation paper piecing and a trunk show, December will be our annual pot luck dinner with games.
Sew Days
Discussion around finding a location for a regular once a month Sat sew day for drop in. Likely need a free location as the numbers can not be garanteed each month. Suggestion to check into the UFV for a room or Sardis Library.
Fat Quarter Draw
This month the colour is Red. Remember there is no limit to the number you can contribute, and for each fat quarter you bring your name will be entered into the draw.
We Care
27 Christmas kits were taken by the members to be sewn up and returned at the Novemeber or December meeting. A new order of labels was sent in.
Membership - Registration
70 paid members to date. Cherri and Karlie will work on a new poster advertising the guild, to be placed around town.
Newsletter
Next reports are due Mon 11 Nov or earlier.
Bus Trips
Karri gave a detailed account of what is involved in hiring a bus and taking it to the US with members. It was decided if a trip to the US was organized it would be done through car pooling and not with a bus. Karri will look into what is coming to La Connor next year. Discussion of maybe a bus trip to Victoria or Mederia Park.
Retreat
Final payment will be due at the Nov meeting. Suggestion to look into the retreat location in Agassiz (Hope Retreats) for the future.
Make & Take
Nov mini project will be a needle book/case, asking for them to be signed and placed in a paper bag. December will be a Christmas ornament handmade.
Quilt Show
Next meeting is Nov 23 Sat to sew all the blocks together for the second prize quilt. Call for Quilt Show Committee volunteers will be done again at the November meeting, committee leaders still needed are Advertizing, Raffle Ticket Sales, Decorations. Discussion about new curtains for the frames. Will check at Overseas to see what they have available or can be ordered in for us. Once the fabric is purchased there will be a sewing day, would like to have them all done before summer.
New Business
A donation of $250 will be sent to CQA for the Viewers Choice Award.
An answer of yes will be sent to the person requesting to use the Chilliwack Piecemakers in an obituary as a dontation place in place of flowers.
Karlie and Cherri have volunteered to scan all the old minutes and place them in Google Docs, then shread all the paper files
Old Business
Insurance has been paid and has the hall rental on the form.
Youth bag program only needs 9 male deodorant and 11 mittens. $20 donation will purchase last few items needed. Date set for delivery of all the bags is Tue 3 Dec. Date Sat Nov 30 is for filling the bags at Sardis Library at 10 am. Will be asking for volunteers at the November meeting.
October Meeting
Programs
October is Heather Wiebe from Hamels she will be talking about tools, November is Maureen Woods talking about foundation paper piecing and a trunk show.
Fat Quarter Draw
This month the colour is Green. Remember there is no limit to the number you can contribute, and for each fat quarter you bring your name will be entered into the draw.
We Care
We Care is making a special project for a community member who sent a request for baby quilts, Gail and Ginger have completed the top, Beatrice will quilt them and Lyn will do the binding. Request from Stolo Nation will be refered to the Chilliwack Guild but if they do not wish to respond our guild will. Pearl Society is looking for a donation quilt they can use as a fundraiser, Hannah has donated a top, Beatrice will quilt it and Hannah will do the binding.
Membership - Registration
60 paid members to date. The membership list will be updated at the end of the Oct meeting. Membership list will be distributed to all members. Cherri will be making a goodie bag for the new members to receive. Discussion on how to improve the buddy program, will check with those who are on the list if they want to stay on it and for those members who are the buddies. Need to be sure all new members and guests sit with someone. Janet, Grace L and Kate volunteered to be floaters if a buddy is needed.
Newsletter
Next reports are due Fri 4 Oct or earlier.
Library
Circulation of books could be better. When new books or magazines arrive there is a line-up to take them out.
Retreat
Two openings came available but have been filled by two members on the waiting list. Final payment will be due at the Nov meeting.
Make & Take
Mug rugs will be swapped at the October meeting, asking for them to be signed on the back and placed in a paper bag. Nov mini project will be a needle book.
Quilt Show
Next meeting is Oct 5 to sew all the blocks together. Grace L volunteered to quilt it, We Care will donate the batting. Donation item for the Gwen Vaughn Park is completed. Intro of the 2nd prize quilt, blocks made by the members will done at the Oct meeting. Call for Quilt Show Committee volunteers will be done at October meeting.
Sunshine/Hospitality
Need to print more cards, Karlie has the file.
Old Business
Hall rental and CQA insurance has been paid.
Youth bag program needs more bags and a few other items to be listed on hte webpage and in the newsletter. Date set for delivery of all the bags is Tue 3 Dec. Janet will check on a date (either Nov 23 or 30) for filling the bags at Sardis Library.
Twoonie Sew day is planned and booked for Sat 2 Nov from 10 till 7, cost $2 at the Community of Christ Church. The guild is paying for the Hall rental $100.
September Meeting
Programs
The committee met and came up with many topic for future meetings. Sept is FAN's 'From a Tiny Seed'. October is Heather Wiebe from Hamels she will be talking about tools, November is Maureen Woods talking about foundation paper piecing and a trunk show.
Fat Quarter Draw
This month the colour is Brown. Remember there is no limit to the number you can contribute, and for each fat quarter you bring your name will be entered into the draw.
We Care
A new member will be requested at the Sept meeting to join the committee. We Care is making a special project for a community member who sent a request for a baby quilt.
Membership - Registration
39 members paid in May and June. Asking for next Septembers membership dues to be paid during the June meeting to ease the way for September and Darlene as Karlie will be absent that meeting. Still $30.00 for the 2019 - 2020 year. Hamels and Countryfolk door prizes have been picked up. The buddy program will continue with a new sign up, will ask for member volunteers to be buddies. Janet will be an on call buddy if someones buddy does not attend a meeting.
Newsletter
Next reports are due Mon Sept 9 or earlier.
Library
Two new books were purchased for the Sept meeting. Magazine subscriptions have been renewed.
Retreat
Retreat has 20 members paid, next payment is $100 due at the Sept meeting.
Advertising
Posters advertising the guild and meeting dates will be placed in the quilt stores.
Quilt Show
Fabric was purchased in the summer. Joanne B washed and pressed the fabric. Next meeting in Fri Sept 6 to plan the project and precut fabric.
Sunshine/Hospitality
A reminder will go out to members that styro or paper cups will no longer be available, they will need to bring their own cup.
New Business
Insurance and CQA to be paid soon.
Hall rental is due end of the Sept.
Post office box key will be kept by Doris F, she will check for mail weekly.
Old Business
Sewing room visits to be arranged by Janet, looking for a date in Nov or in the spring.